Sunday, June 25, 2017

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Volunteering at LF

Archdiocesan Policies for the Protection of Children and Young People

Background Checks and Clearances-Frequently Asked Questions


Who needs background checks and clearances?

1.   All Church Personnel including priests,religious,deacon,pastoral minister,employee,school employee,parish employee,contract employee.This includes any individual 14 years of age or older applying for or in a paid position as an employee responsible for the welfare of a child or having direct contact with children.

  2. Volunteers (unpaid) who may have any possible contact with orresponsibility for children.

How is any possible contact with children defined?

 Any time an adult comes into contact with children in their role as a volunteer for the Archdiocese.

What clearances are required to work or volunteer for the Archdiocese of Philadelphia?

Clearances for Volunteers Living in PA for Less than 10 years:

  Federal Bureau of Investigation Fingerprint Clearance

  Pennsylvania State Police Clearance

  Pennsylvania Child Abuse History Clearance


Clearances for Volunteers Living in PA Continuously for 10 years:

  Pennsylvania State Police Clearance

  Pennsylvania Child Abuse History Clearance

  Disclosure Statement application for volunteers to be filed at the place of service.


What is the renewal requirement for clearances?

All required clearances, including FBI, must be renewed every three years (36months). Volunteers who have been a resident of Pennsylvania for less than 10 years must renew their FBI Fingerprint clearance until they reach 10 years of residency in Pennsylvania. Once  the volunteer meets the 10 year residency requirement, they must complete a Disclosure Statement Application for Volunteers which must be submitted every three years.

When are clearances required?

Clearances should be submitted prior  to the commencement of employment or volunteer service.

Can clearances be transferred?

Church Personnel as defined under “Who Needs Background Checksand Clearances”may transfer clearances to another entity of the Archdiocese during the length of time their clearances are current. Clearances from a non-Archdiocesan entity cannot be transferred.

Any volunteer who obtained their clearances within the previous 3 years (36months) may transfer the clearances openly as long as the clearances remain current.

Obtaining Required Background Checks – be sure to register as a volunteer (no fee)

1. PA State Police Criminal Record Check

·         Can be obtained online at https://epatch.state.pa.us/Home.jsp with results available within a few minutes.  When printing results please print the Certificate Form.

2. PA Department Human Services Child Abuse History Clearance 

·         Can be obtained online at  https://www.compass.state.pa.us/CWIS

3. Federal Criminal Background Check: (only if not PA resident for 10 years)

·         Go to www.pa.cogentid.com to schedule an appointment.  Register under PA Dept of Education

Disclosure statement for those who are PA residents for 10 years or more.   Please download, sign, and send in with other clearances.

ADDITIONAL REQUIREMENTS

1. All volunteers must take the "Protecting God's Children" training.  You can register at a parish or location near you by going to   https://www.virtusonline.org/virtus/reg_0.cfm?theme=0.

**If you took the "Protecting God's Children prior to 2011, please complete the Technology Addendum.
Link:  https://www.littleflowerhighschool.org/editor/userUploads/file/News%20Information/Technology-Addendum-Update-Signature-Page.pdf

2. Online Mandated Reporter Training - https://learning.childyouthprotection.org/login/index.php.   When training is completed please email certificate to kmeng@littleflowerhighschool.org.

3. ARREST/CONVICTION REPORT AND CERTIFICATION FORM (under Act 24 of 2011 and Act 82 of 2012)